Essential Tips for Party Hosts

​In the past, I’ve written about how to be a good party guest. Since we’re heading into the holiday party season, I thought it would be a good idea to go over some basics about being a good party host. These tips are specifically for a party you host in your home but some of them can also be applied to parties you hold at a restaurant or event space.

Invitations
The type of invitation, as well as the wording, should match the tone of the party. This gives your guests an idea of what to expect and what to wear. For a formal dinner party, a printed or handwritten invitation sets the right tone. For a casual get-together, a digital invite, email, or even a text works just fine.

Timing matters too. Emily Post recommends sending invitations 3 to 6 weeks in advance for a formal dinner and about 2 weeks for a casual event. Personally, I like the 4 to 6 week range. It’s not too far out where people forget, and not too close where calendars are already full. Always include the date, time, location, purpose of the party, and any dress code.

RSVPs
Whatever type of invitation you use, include an RSVP-by date. Choose a date that gives you enough time to follow up with anyone who hasn’t responded. Once the deadline has passed, it’s perfectly acceptable to reach out to those who have not responded with a polite reminder, such as: “Checking in to see if you and Mark will be able to attend our dinner party on the 15th?” This keeps things friendly and avoids making anyone feel uncomfortable.

Seating
Before finalizing your guest list, think about your seating situation. At a formal dinner party, everyone should be able to sit comfortably around the table. For casual gatherings like a backyard barbecue, seating can be more flexible. If you’re short on chairs or tables, consider renting. Party rental shops are usually more affordable than you might expect, and I use them often.

Menu
If you’re cooking rather than having it catered, think through your oven and stovetop space, as well as the timing of the meal, as you plan the menu. Also, avoid trying out a new recipe on guests. Stick with something you know works well and that fits your kitchen setup.

It’s also thoughtful to ask about allergies or dietary restrictions when guests RSVP. A gracious host makes an effort to accommodate where possible.

Centerpieces
I’ll admit, I can get carried away with centerpieces. The truth is, most people will admire them briefly, then focus on their food and conversations. A couple of things to keep in mind: keep them low enough so guests can see across the table, and skip scented candles, which can compete with the food.

Additional Hosting Tips
A little prep work goes a long way. Do as much as you can in advance, from setting the table to prepping the food, so you’re free to enjoy your guests when they arrive. Greet people at the door, take their coats, and help them feel comfortable. This task can also be delegated to a family member or friend helping you out. If your budget allows, consider hiring help for serving or cleanup to make the evening much easier on you.

At the heart of hosting is making your guests feel welcome and cared for. You don’t have to be perfect or throw the most elaborate party. All you want is for your guests to remember your warmth and hospitality long after the last dish is cleared.